Guidelines for Citizen Testimony

The public is invited to provide comments to Council during each Regular and Consent City Council meeting, per Council Policy and Procedure 100-32 adopted on March 21, 2011.

Below are guidelines for citizens interested in speaking to Council during meetings. For more information, please refer to Policy 100-32.

 
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Citizen Comments at Regular Council Meetings

Regular Council Meetings take place on the first and third Mondays of the month and on Mondays when a City-observed Monday holiday occurs the previous week, as advertised.  Regular Meetings begin at 7 p.m.

  • At the start of the meeting, prior to consideration of the Consent Agenda, the public will be invited to comment on any item on that meeting’s agenda that is not scheduled for a formal public hearing. This allows citizens an opportunity to address agenda items before Council takes action on them.
  • The public will be invited to provide testimony on any item scheduled for public hearing.  Speakers will be called to testify during the relative public hearing.
  • For all comments and testimony, speakers are asked to limit statements to about three minutes in order to allow as many people as possible the chance to address Council. Please see information below about comment cards.

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Citizen Comments at Consent Meetings

Council Consent Meetings take place on the second and fourth Mondays of the month, unless otherwise advertised. Consent Meetings begin at 6:30 p.m.

  • At the start of the meeting, prior to consideration of the Consent Agenda, the public will be invited to comment on any item on that meeting’s agenda that is not scheduled for a formal public hearing. This allows citizens an opportunity to address agenda items before Council takes action on them.
  • At the conclusion of each Consent Meeting, the public is invited to provide comments during a Citizen Forum for which Council has allotted up to 90 minutes.
  • During this portion of the meeting, each speaker may address the Council once on any issue of concern or interest.
  • Council has the opportunity to provide follow-up comments, feedback or discussion during the course of the Citizen Forum.
  • For all comments, speakers are asked to limit their remarks to about three minutes in order to allow as many people as possible the chance to address Council. Please see information below about comment cards.

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Comment Cards

For all testimony and comments, speakers are asked to completely fill out a comment card, formally known as a Testimony Registration Form in Council’s adopted policy. These comment cards are provided in at the counter in front of Council Chambers prior to every meeting. Comment cards, which ask for name, address and subject being addressed, help ensure speakers are called during the appropriate portion of the agenda and accurately identified in the formal minutes. Providing complete information is also helpful when follow-up is needed to address citizen questions or concerns.

Distinct, color-coded cards will be provided for comments and testimony on agenda items, including public hearings, and for comments during the Citizen Forum. Instructions for filling out the cards will be posted at the counter in front of Council Chambers during each meeting.

Cards should be deposited in the labeled receptacle prior to the meeting if at all possible. Cards may also be brought to the Council Assistant during the meeting if completed after the meeting has been called to order.

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Additional Information

Citizens who wish to submit lengthy or detailed testimony are encouraged to provide their comments in written form at least a week in advance to allow Council time to consider the information provided.

During all Council meetings and the Citizen Forum, citizens are asked to address the Council as a whole and in an orderly manner. Though 90 minutes has been allotted for each Citizen Forum, less time may be needed, depending upon number of speakers.

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