Picnic Equipment/Port-o-Let Reservation Form

When possible, please submit your request at least 30 days in advance of your event. The Office of Neighborhoods will process and confirm your requests in writing. The Office of Neighborhoods and the City of Vancouver will work with Neighborhood Association Leadership to organize successful picnics, by offering the use of loan/rental equipment and will pay for rental of a portable toilet once yearly.

BBQ, picnic tables and trash cans are picked up and returned to the Operations Center Warehouse, 4711 Fourth Plain Blvd. Go to the Shipping and Receiving entrance off General Anderson and enter the first gate on the right. Please contact Warehouse staff at 360-487-8288 before you pick up or drop off equipment to arrange a time.

Please observe the following guidelines:

Pick up the equipment the business day before your event.
Return the equipment the next business day after your event no later than 3 p.m.
Vehicles must have the proper wiring (4 or 6 prong and a 2-inch ball) to transport the BBQ.
You must have people with you when you pick up/return the equipment that are physically able to lift and carry at least 50 pounds to load and/or unload equipment. The Warehouse does not have personnel available to load and unload vehicles for you.
Your vehicle must be large enough to carry the equipment (folding, plastic picnic tables are 6 ft. long and can fit in the back of a pickup truck along with the trash cans).
The neighborhood association is responsible for disposing of the trash generated at your event.
Please make sure that tables and BBQs are cleaned before they are returned.

If you need help in securing a vehicle to transport the equipment, please reach out to the Office of Neighborhoods at city.neighborhoods@cityofvancouver.us.

The gas BBQ is $55, and fuel is provided. A confirmation email from Parks, Recreation and Cultural Services will be sent to you with instructions on how to pay for the rental.

Neighborhood Association(Required)

Date of Picnic(Required)

Location of Picnic(Required)

Picnic Coordinator(Required)

Address

Street Address Address Line 2 City State ZIP Code

Phone

Email(Required)

Name of person picking up equipment(Required)

First Last

Phone number of person picking up equipment(Required)

Items Requested

Picnic Tables (maximum of 6)(Required)

Yes

Trash Cans (maximum of 2)(Required)

Yes

Gas BBQ (1 per neighborhood per year)(Required)

Yes

Port-o-Let

If you are having an event on the weekend; port-o-lets are delivered on the Friday and picked up on Monday. When ordering a port-o-let, we suggest that you padlock them when they arrive, so that they will not be used prior to your event. Please do not padlock them after your event because the rental company will not return the locks. The port-o-let will be ADA when possible.

Port-O-Let(Required)

Yes

Name of Park(Required)

Address of Park(Required)

Street Address Address Line 2 City State ZIP Code

Location within Park(Required)

Drop Off Date(Required)

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